Physics-Biology interface seminar – for speakers

Reimbursements: important procedures

Speakers incurring travel and/or lodging expenses are kindly asked to first contact Claudine Le Vaou and Karolina Kolodziej before their visit to set up their ordre de mission (please do it at least a few days in advance to make our lives easier). Use this e-mail template to save time and make sure you are providing all required information. Then observe the procedure corresponding to your situation:

Speakers working in a French laboratory: Ask Claudine and Karolina to book your hotel and/or transportation within the CNRS marché. Hotels in Orsay booked outside of this procedure will only be reimbursed up to 70 € (110 € in Paris). Transportation booked outside of this procedure will not be reimbursed. If you are not employed by CNRS you must also request an ordre de mission sans frais from your own lab.

Other speakers: You may either follow the procedure outlined above, or book your hotel and/or transportation yourself. Send the receipts to Claudine Le Vaou and Karolina Kolodziej after your visit. Hotel nights will be reimbursed up to 120 €/night. Per CNRS policy, we only cover economy class travel and AirBnB accommodation cannot be reimbursed.

To reduce greenhouse gases emissions we encourage speakers to avoid flying when possible and take the train, even at a higher cost. Please consult with Martin if the total of your expenses exceeds 300 € for domestic travel or 450 € for international travel. Note that we can only issue reimbursements to individuals, not institutions (thus you should not have your university buy your tickets for you).

Audience and format

Our audience comprises Physicists and Biologists of the Paris-Saclay area involved in the interface between Physics and Biology. A majority of them are experimentalists from areas as diverse as imaging, electron microscopy or cytoskeleton regulation, with a sometimes large minority of theorists. Because of the wide variety of attendees, it is good to begin with an introduction to the topic which is intelligible to first-year grad students in the physical sciences. After a while the talk should proceed to a research level. Theorists are advised not to overly rely on equations to make their points, and biologists should be aware that most of the proteins/genes they might be introducing will be new to the audience.

The format of the seminar is a ~45 min. presentation followed by questions. Questions are often asked during the talks, and we kindly ask that speakers take this into account in the timing of their presentations. The total seminar (presentation + questions) should not go over an hour.

Planning your visit

We enjoy discussions with our speakers before and after their seminar, and usually schedule several ~45-min discussion slots with local researchers in the morning and/or afternoon of the speaker's visit. Please consider spending at least part of the day in Orsay for this, and let us know if you are interested in meeting with anyone in particular.

The most convenient way to get to Orsay is usually the RER B commuter train to Massy-Palaiseau, Le Guichet or Orsay-Ville. Once there, follow the directions to LPTMS; you can also use this map. You can plan your RER itinerary on the RATP website. You may also download printable maps of the metro and RER networks. To shorten their journey, travelers are advised to arrive into and leave from the Massy TGV train station or Orly airport if the option is available. The time and location of each talk is specified on the seminar's main page.